Lawton Metropolitan Planning Organization
212 Southwest 9th Street t Phone (580) 581-3375
Lawton, OK 73501-4078 Fax (580) 581-3573
REQUEST FOR PROPOSALS
For
AUDIT SERVICES
RFP LMPO-102512
Deadline: Monday, December 3, 2012 at 5:00 p.m. CST
Delivery Location: 212 SW 9th Street, Lawton, OK 73501
Contact Person: Debbie Dollarhite ddollarhite@cityof.lawton.ok.us
Date of Issue: November 5, 2012
The Lawton Metropolitan Planning Organization is seeking proposals for year-end audits for fiscal years ending June 30, 2012, 2013, and 2014. The Lawton Metropolitan Planning Organization receives a total of $295,000 annually in Federal Highway Administration Planning Funds, Federal Transit Administration 5303 planning funds, and Congestion Mitigation and Air Quality funds through the Oklahoma Department of Transportation.
The audit shall include an examination of the financial statement of the LMPO and shall be made in accordance with generally accepted auditing standards in accordance with OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and in compliance with the laws of the State of Oklahoma.
The following reports are expected at the completion of the audit:
- A report on examination of the financial statement of the LMPO. The financial statements and the notes to the financial statements will be prepared by the auditor.
- A report of comments and recommendations which shall contain observations about any weaknesses in the LMPO’s controls with recommendations for correcting weaknesses and other suggestions for achieving savings.
- Any additional reports required by federal or state regulations and government auditing standards.
Proposals must provide the following:
1. A statement of your understanding of the work to be performed, including time and cost estimates to perform each step.
2. The not-to-exceed fee for performing each annual audit. This fee includes out-of-pocket expenses you might anticipate charging the LMPO.
3. Information on the firm’s background and experience auditing governmental entities, specifically metropolitan planning organizations, or in auditing programs financed by Federal, State, and Local governments.
4. Biographies, including experience, of the staff members to be assigned to this audit indicating at a minimum their position in the firm, total years with the firm, and experience. Please also include a description of the audit team makeup and the planned supervision.
5. A list of previous clients with contact persons and telephone numbers.
The schedule of significant events relating to this project is shown below. The LMPO reserves the right to modify this schedule.
Release of RFP November 5, 2012
Deadline for Written Questions November 21, 2012
Proposals Due December 3, 2012, 5:00 p.m. CST
Interviews December 5, 2012
Contract Award by LMPO December 13, 2012
The audit for FY 2012 is to be presented to the LMPO no later than March 14, 2013. The remaining fiscal year audits must be presented to the LMPO no later than December following the end of the fiscal year.
The audit may commence upon selection. The LMPO will make available its books no later than 30 days following the close of the fiscal year.
The auditor shall provide thirteen (13) copies of the Final Audit Report.
Proposals are due at the location below no later than 5:00 p.m., Monday, December 3, 2012.
Lawton Metropolitan Planning Organization
Attention: Debbie Dollarhite
212 SW 9th Street
Lawton, Oklahoma 73501
If you have any questions concerning this request for proposal or about the Lawton Metropolitan Planning Organization, please contact Debbie Dollarhite via email (ddollarhite@cityof.lawton.ok.us) by November 21. Responses to all questions will be provided to all interested parties upon request.
When submitting your proposal, be sure to include the name of the contact person at your firm.